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AI workflow pilots · for operations and finance teams

Will one AI workflow
pay off? Know before you commit.

Steprill runs one business workflow — service intake, invoice exceptions or internal requests — with AI plus human checks, next to your existing systems, and measures quality, completion time and full cost. Start with a 4–6 week paid pilot and decide from evidence.

Estimate your workflowSee pricing

Variable Intelligence1 (VI1) — our AI model in development.

  • $10,000paid pilot · 4–6 weeks · one workflow
  • $4,000/moworkflow module after validation (planning price)
  • Runs in your browsernothing you type in the planner is sent anywhere
1

Define

Pick one real workload, an accountable owner, accepted results and spending limits.

2

Measure

Compare quality, completion time, review effort and full cost against today’s process.

3

Decide

Continue only when the evidence supports the investment. Revise or stop otherwise.

Estimate first. Verify in a pilot.

Let your numbers set the expectation.

Your workflow numbers

Example values are assumptions, not customer results. Change every one.

Base case

Monthly economic benefit
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Monthly recurring costs
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Monthly net value
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First-year net value
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Payback
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Downside case

Monthly economic benefit
—
Monthly recurring costs
—
Monthly net value
—
First-year net value
—
Payback
—

—

How every number is calculated

Monthly benefit = cases × minutes saved ÷ 60 × hourly cost × realization + verified other benefit. Monthly net = benefit − module fee − extra operating cost. First-year net = monthly net × 12 − implementation. Payback = implementation ÷ monthly net (only if positive). The downside case changes only minutes saved. No revenue uplift, model-cost reduction or headcount reduction is assumed.

Break-even = the minutes saved per case (or cases per month) at which first-year net reaches $0, holding every other input fixed.

Model cost / case = tokens × price ÷ 1,000,000. Routed: tried-small share × (small cost + escalated share × large cost) + remaining share × large cost, all × (1 + rework rate). Run cost per accepted case = (model cost + review time cost) per month ÷ (cases × accepted %).

A measured way to start

One workflow. A clear decision.

1 · Paid pilot · begin here

$10,000indicative one-time fee · 4–6 weeks
  • Workflow and baseline assessment
  • Bounded integration and test plan
  • Quality, time and cost evaluation
  • Production recommendation
Explore a pilot

2 · Workflow module · after validation

$4,000/moplanning price · $25,000 total implementation incl. the pilot
  • One configured workflow
  • Agreed connectors and usage limits
  • Monitoring and operating support
  • Defined change and review process
Discuss your scope

3 · Embedded engine

Let’s scope itSDK / OEM exploration for software teams
  • Integration and API requirements
  • Deployment and tenant boundaries
  • Support and versioning terms
  • Embedding rights defined in contract
Talk about integration

USD. Indicative planning prices, subject to scope and agreement. Model-provider charges are separate. Private deployment, new connectors and premium support are quoted separately. No savings or service-level guarantee is implied.

Build the evidence

Know what to measure.

LatencyMeasure the complete taskMedian and slow-case time, handoffs and review. RoutingPlan the next safe stepContinuity and how unresolved cases reach your team. EconomicsInclude the whole costUseful capacity vs cash savings, with a downside case. ImplementationAgree on what good meansBaseline, permissions and acceptance criteria.

Practical answers

Clarity before commitment.

Is Steprill generally available?

No. Steprill is introduced through a scoped pilot program. Production capabilities, integrations and performance must be validated for the agreed use case before rollout. Variable Intelligence1 (VI1) is our AI model in development; its availability and capabilities are subject to evaluation.

Are the savings figures measured results?

No. Every planner result is an estimate from the inputs you choose. The default scenario assumes three minutes saved per eligible case and counts only 50% of the released staff capacity. Those assumptions still need to be measured in your environment.

Does it replace our existing business software?

No. The module coordinates a defined workflow around your existing systems, which stay the source of record. Supported interfaces and permissions are agreed during scoping.

Can we use our own model-provider accounts?

Customer-owned provider accounts are the preferred planning model, subject to the integration. You pay model providers directly, and those fees stay part of your workflow economics.

What happens to information entered here?

The planner calculates in your browser and saves your inputs only in this browser. If you choose an email button, the values go into a draft in your own mail app that you review before sending. This site uses no analytics or tracking scripts. Hosting infrastructure may process request and security logs.

Where are the workspace, billing and app?

They are coming soon. Company workspace, client billing and the installable app are not open to the public yet. Contact us if you are part of a pilot.

Start small. Measure honestly.

Tell us about one workflow. No commitment required.

Tell us about your workflow